Never miss an F-Gas leak check — or a booked job.
Leak checks, service visits and the records behind them, held in one register that knows what is due and tells you before your customer asks.
Compliance & service dates
Compliance and service dates, tracked for you
Your customers rely on you to know when their systems are next due and to have the paperwork when they need it. We track those dates, remind you and your customer before they fall due, and help you re-book the work — so a due date turns into a booked job instead of a phone call nobody made.
Shaped around your day, not a generic template.
Refrigeration work is scheduled work pretending to be reactive work. The visits recur, every system has its own schedule, and the records have to exist — but the schedule usually lives in one person's head and a diary. That is why a firm with steady contract work still has months where the van is chasing breakdowns instead of running planned visits, and why renewals get lost to whoever rang the customer first.
The parts that matter most for refrigeration & hvac.
Four parts, mapped to how a refrigeration firm actually earns: get found by the buyer, hold the register, chase the due dates, and be able to prove what was done.
Smart Website Infrastructure
Facilities and site managers shortlisting a contractor cannot tell from your current site whether you handle F-Gas work, multi-site contracts or the sector they operate in.
A fast, plainly-written site that states the systems you work on, the sectors you serve and how a planned-maintenance contract with you works — built so a buyer can request a quote from a phone on site.
ExplorePageSpeed Insights
PassedLCP
0.9s
Good
INP
18ms
Good
CLS
0.01
Good
Booking & CRM Architecture
Systems, sites and intervals live across a diary, a spreadsheet and an engineer's memory, so nobody can answer "what is due next month" without an hour of work.
An asset and site register: every system recorded against its site with its own schedule, its history and its documents, and jobs booked straight against it.
ExploreAutomated Retention Loops
A leak check that falls due while you are firefighting a breakdown becomes a leak check nobody books, and the customer only notices when they need the paperwork.
Due-date reminders that go out under your name before the date, not after it — to you and to your customer — with a booking link that puts the visit into the same register.
ExploreAI Sales & Support Agents
Breakdown calls arrive out of hours, and a voicemail gives you a number to ring back with none of the detail you need to triage it.
An assistant that answers first contact on your site, captures the site, the system and the fault, states plainly that it is not a person, and tells the caller when someone will ring back.
Customers are always told they're talking to AI, with an easy way to reach a real person.
ExploreOperational Intelligence
When a customer or their insurer asks for the record of a check, it takes a search through an inbox to produce it.
One view of what is due, what is overdue and what was completed, with each check's record attached to the system it was performed on — exportable when someone asks for it.
ExploreExplore each part on its own.
What refrigeration & hvac firms ask us.
The spreadsheet tells you what is due if someone opens it. The register tells you — and your customer — before it is due, books the visit, and keeps the record of what was done attached to the system it was done on. The work you do doesn't change; the chasing and the paperwork stop being manual.
Yes — that's the normal case. Every system is held against its site with its own schedule, so a customer with four sites and twenty systems gets one due-date view rather than twenty. You tell us the schedule for each; we never guess it and we never infer it from a model name.
No, and nobody's software can. Responsibility for the equipment sits with its operator and the technical work sits with your engineers. What this does is make the scheduling and the record-keeping reliable instead of dependent on memory — which is where things actually slip.
Want your system register built?
Book a free 30-minute fit call. We'll map your leak check due dates, the reminders they should trigger, and what it takes to run it as a system.